Privacy Policy

1. Introduction

Shropshire Charity Network ("we," "our," or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and share your personal data when you visit our website [www.shropshirecharitynetwork.org] (the "Website"), as well as your rights in relation to the personal data we hold about you.

2. Who We Are

Shropshire Charity Network is a platform connecting charities, nonprofit organisations, and volunteers within Shropshire. We are registered in the UK and operate in compliance with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR).

3. What Data We Collect

We may collect and process the following personal data about you:

  • Personal Identification Information: Name, email address, postal address, phone number.

  • Technical Data: IP address, browser type and version, time zone setting, and location, browser plug-in types and versions, operating system, and platform.

  • Usage Data: Information about how you use our website, including your browsing behaviour, page interactions, and referral links.

  • Marketing and Communication Data: Your preferences for receiving marketing communications from us.

4. How We Collect Your Data

We collect personal data in the following ways:

  • Direct interactions: You provide your data when filling out forms on our website, subscribing to our newsletter, or contacting us via email.

  • Automated technologies: We automatically collect technical data about your equipment, browsing actions, and patterns as you interact with our website.

  • Third parties: We may receive data from analytics providers like Google Analytics.

5. How We Use Your Data

We use your personal data for the following purposes:

  • To provide information about our services and respond to your enquiries.

  • To improve the functionality of our website and monitor its performance.

  • To send you marketing materials, including newsletters, only if you have opted-in.

  • To comply with our legal obligations.

6. Legal Basis for Processing

We rely on the following legal bases for processing your personal data:

  • Consent: You have given us explicit consent to process your data for specific purposes (e.g., marketing communications).

  • Contractual Necessity: Processing is necessary to fulfil a contract with you, or to take steps at your request before entering into a contract.

  • Legitimate Interests: Processing is necessary for our legitimate interests (e.g., to improve our services) unless those interests are overridden by your data protection rights.

  • Legal Obligations: We may process your personal data to comply with legal or regulatory obligations.

7. Sharing Your Data

We may share your personal data with third parties in the following cases:

  • Service Providers: We work with third-party service providers who help us operate our website and services (e.g., hosting providers, email marketing services).

  • Legal Obligations: We may disclose your data to comply with any legal obligations or regulatory requirements.

We do not sell or rent your personal data to third parties for marketing purposes.

8. International Transfers

Some of our external service providers may be based outside the UK. If we transfer your personal data outside the UK, we ensure that it is adequately protected by ensuring appropriate safeguards are in place, such as the use of standard contractual clauses approved by the UK Information Commissioner's Office (ICO).

9. Data Security

We are committed to ensuring your personal data is secure. We have put in place appropriate technical and organisational measures to safeguard your data against accidental loss, destruction, or unauthorised access.

10. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. Once the data is no longer needed, it will be securely deleted or anonymised.

11. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

  • Right to Access: You can request access to the personal data we hold about you.

  • Right to Rectification: You can ask us to correct any inaccuracies in your personal data.

  • Right to Erasure: You can request that we delete your personal data under certain circumstances.

  • Right to Restrict Processing: You can ask us to limit the processing of your personal data in certain situations.

  • Right to Data Portability: You have the right to receive a copy of the personal data you have provided to us in a structured, machine-readable format.

  • Right to Object: You can object to the processing of your personal data in some cases, such as for direct marketing purposes.

  • Right to Withdraw Consent: You can withdraw your consent to the processing of your personal data at any time.

To exercise any of these rights, please contact us at [shropshirecharitynetwork@gmail.com].

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email. We recommend checking this page periodically to ensure you are up-to-date with any changes.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:

Shropshire Charity Network
Email: [shropshirecharitynetwork@gmail.com]